Toastmasters Meeting Roles Check List

Not sure what to do for an upcoming role at the next meeting?  Below you'll find information on timer, grammarian, wordmaster, evaluator and general evaluator.

Timer:

    Before the meeting

• Familiarize yourself with the stopwatch and its operation
• Get the timing flash cards from the Sgt. At Arms
• Be aware of time allotted for speeches as they vary from speech to speech. If not noted in the schedule find out from your speaker the number speech from the manual and time requirements for that speech.
• Select to seat within the room in which you will easily be noticeable by the speakers.

    At the meeting

• Be aware of the time allotted for each activity - the times in the meeting schedule are a good indicator.
• Hold up cards so they are visible to the speaker and look for acknowledgement by the speaker that he or she has observed your notification.

Ah/Um Counter:

    At the meeting

• Record the number of filler words - ahs, ums, and drawn out ands.
• Record the number of filler and slang clauses - like y'know.
• Look for and record excessive conjunctions between phrases - "and this happened and I went to the store and ..."
• Look for and record repeats/double words.
• Record the number of times the Word of the Day had been used and give credit to those who have used it.

Wordmaster:

    Before the meeting

• Select a word that is out of typical normal conversation however is not too difficult to pronounce. Adjectives and adverbs are the easiest to incorporate into the meeting.
• Write out your word in a large font along with its pronunciation and definition.
• It is helpful to make copies as handout for the meeting participants.
• At the meeting present you word and incorporate the work into a sentence as an example.
• Pass out handouts.

Evaluator:

    Before the meeting:

• Ask the speaker if there are other criteria on which he/she wishes to be evaluated other than those included within the speech evaluation. Ask speaker if he/she wants this presented in your oral presentation or as just a note in their manual.
• Review the evaluation criteria.

    At the meeting:

• Prepare and present a max.3 minute evaluation presentation based on the speech evaluation criteria.

General Evaluator:

    Before the meeting

• Contact every member of your evaluators a few days before the meeting.
• If an individual cannot fulfill their role find a replacement.
• Notify the Toastmaster of any replacements.

    During the meeting

• Introduce each evaluator.
• Present an evaluation of the meeting.